# First club meeting checklist

Club: ____________________
Meeting date and location: ____________________
Organizer: ____________________
Next meeting: ____________________

## Before members arrive

- [ ] Agree on the meeting goal and agenda with your officer team.
- [ ] Decide whether attendance earns points and explain the rule to members.
- [ ] Create an attendance session with a clear meeting name and check-in window.
- [ ] Choose QR-only, a fixed room code, or a rotating room code.
- [ ] Open presentation mode on the shared screen and confirm the QR code is readable.
- [ ] Prepare a private fallback attendance list for members without a phone.

You can import a roster beforehand, or let ClubbyUp add members at their first
check-in. Email collection is optional; collect only what your club needs.

## During the meeting

- [ ] Welcome new members and explain what the club does.
- [ ] Ask members to scan the QR code and enter their own name and Student ID.
- [ ] Confirm that the first real check-in appears in the attendee list.
- [ ] Help members whose Student ID or roster status needs a correction.
- [ ] Announce the next meeting before everyone leaves.

## After the meeting

- [ ] Close the check-in session when attendance ends.
- [ ] Review the attendee list and any manual fallback records.
- [ ] Confirm participation points and document any corrections.
- [ ] Save an attendance export privately if your adviser needs a copy.
- [ ] Use "Run next meeting" to reuse setup with a fresh attendance record.

Meeting notes: ____________________________________________________________

Follow-up tasks and owners: ________________________________________________